Job Description

Job Description

Job Description

Executive Admin to CEO and COO – Part Time

Location: Denver (Area), Colorado

Employment Type: Part-Time, up to 25 hours per month

Pay: $25 to $35/hour based on experience

About Modern Prairie

Modern Prairie is a lifestyle brand rooted in community, craft, and the belief that women continue to grow and rediscover themselves at every stage of life. From our home goods and apparel to our recipes and content, everything we make is designed to bring a little more warmth and connection into everyday life.

The Role

We are an energetic retail startup where everyone goes above and beyond. This individual will work directly with the CEO and COO to manage day‐to‐day business operations, HR and people processes, vendor and travel coordination, and administrative projects. This is a part‐time, high‐impact role averaging ~20 hours per month with flexible scheduling and a clear pathway to a full‐time Chief of Staff role as the company scales.

What You'll Do

• Executive Support: Manage calendar, prioritize communications, prepare briefing materials, and follow up on action items.
• HR & Recruiting Support: Draft and place job ads across platforms, screen applicants, coordinate interviews, and manage onboarding logistics.
• Payroll & Benefits Administration: Work with ADP and benefits vendors to process payroll inputs, troubleshoot issues, and support benefits enrollment and administration.
• Vendor & Partner Coordination: Serve as point of contact for external vendors, contractors, and service providers.
• Travel & Logistics: Arrange travel, accommodation, and itineraries for CEO and COO and key team members.
• Systems & Tools Management: Use and administer business software including Microsoft Office, ADP, calendar and travel tools, collaboration platforms, and ad posting tools.
• Project Support: Lead or support short projects that improve operations, reporting, or team effectiveness.
• Ad hoc Leadership Tasks: Step into tasks outside the job description when needed to keep the business moving forward.

Required Qualifications

• Location: Must reside in the Denver, Colorado area, even though you will be working remotely, and be available for occasional in‐person meetings.
• Experience: Minimum 5+ years supporting senior executives or in operations/HR roles at startups or small businesses.
• HR Systems: Hands‐on experience with ADP or equivalent payroll/HRIS platforms.
• Recruiting: Proven experience placing job ads and managing candidate flow.
• Tech Fluency: Comfortable learning and using a wide range of software platforms including Microsoft 365 or Google Workspace, Slack, project management tools, ATS platforms, payroll systems, and common ad posting tools.
• Communication: Excellent written and verbal communication skills.
• Organization: Strong time management, prioritization, and follow‐through.
• Discretion: High level of confidentiality and professional judgment.

Preferred Experience

• Prior startup experience a plus but not required.
• Experience supporting a CEO or executive team member who wears many hats.
• Familiarity with benefits administration and vendor negotiations.
• Experience with basic bookkeeping or financial reporting support.

Skills & Attributes

• Proactive problem solver who anticipates needs.
• Flexible and resourceful in a fast‐moving environment.
• Detail oriented with strong follow‐up.
• Customer and team oriented with a bias toward action.
• Able to work independently from home while staying tightly aligned with the CEO and leadership team.

Hours, Compensation & Growth

• Hours: Approximately 20 hours per month with flexibility; occasional additional hours may be required during peak periods.
• Compensation: Competitive hourly rate commensurate with experience.
• Growth: Clear opportunity to transition into a full‐time Chief of Staff role as the company grows and needs to expand.

Working Conditions

• Fully remote work from home with required residence in the Denver, CO area.
• Must be available for periodic in‐person meetings and occasional local travel.
• Reliable internet connection and a professional home workspace required.

How to Apply

Please submit the following:

• Resume.
• Brief cover letter describing relevant experience and interest in growing into a Chief of Staff role.
• Two professional references.

Commitment to Inclusion

Modern Prairie is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to building a team as diverse and genuine as our community.

What We Offer

• $25 to $35/hour, based on experience

• Part-time schedule, up to 5+ hours/week

• Paid vacation

• Paid holidays

• A close-knit team that genuinely cares about work and each other

• Room to grow as Modern Prairie grows.

\nCompany Description

Modern Prairie is a lifestyle brand rooted in community, craft, and the belief that women continue to grow and rediscover themselves at every stage of life. From our home goods and apparel to our recipes and content, everything we make is designed to bring a little more warmth and connection into everyday life. Our warehouse is where a lot of that comes together — it's the place every order starts.

Company Description

Modern Prairie is a lifestyle brand rooted in community, craft, and the belief that women continue to grow and rediscover themselves at every stage of life. From our home goods and apparel to our recipes and content, everything we make is designed to bring a little more warmth and connection into everyday life. Our warehouse is where a lot of that comes together — it's the place every order starts.

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